Privacy policy

Last updated: [confirm: date of the legal review]

This policy explains what information SitesForPhysicians.com collects, why, and what you can ask us to do with it. It covers this website only.

Who we are

SitesForPhysicians.com is a service of 3Node Software s.r.o., Frýdecká 494, 739 61 Třinec, Czech Republic, Company ID (IČO) 08342636. We are the controller of the personal information described here.

Questions about your information: hello@sitesforphysicians.com.

Because we are a company in the Czech Republic, the EU General Data Protection Regulation (GDPR) applies to how we handle your information, wherever you are.

What we collect

When you send an inquiry through our form:

• your name;
• your work email address;
• your practice name;
• your specialty;
• your current website, if you add it;
• your message;
• your agreement that we may store the inquiry and contact you;
• the language of the page you sent it from (English or Spanish);
• the reference number we create for your inquiry (for example, SFP-1A2B3C4D);
• the date and time the inquiry arrived.

When you visit the site: our servers may record technical information such as your IP address, the page you requested, and the time of the request. [confirm: what the server and proxy logs actually record]

The form is for business inquiries. Please don’t send patient or medical information. This website does not handle patient data: websites we build for practices are run by those practices, under their own privacy policies.

Why we use it, and on what legal basis

• To reply to your inquiry and prepare a proposal. These are steps you ask us to take before a possible contract (GDPR Article 6(1)(b)).
• To keep the site secure and working, and to keep a record of inquiries we received. This is our legitimate interest (GDPR Article 6(1)(f)).

We don’t use your information for advertising, and we don’t sell it.

Who else handles it

• Hosting. The site and its database run on a server operated by [confirm: hosting provider], located in [confirm: country of the server].
• Email. When an inquiry arrives, we receive a notification email sent through [confirm: email provider].

If any of these providers stores data outside the European Union, we will name the safeguards here. [confirm: whether any data leaves the EU]

How long we keep it

• Inquiries: [confirm: retention period for inquiries].
• Server logs: [confirm: retention period for server logs].

Cookies and trackers

We don’t use analytics or advertising trackers. The public site sets no cookies. Cookies are used only for editors who sign in to manage the site’s content.

Your rights

You can ask us to:

• tell you what information we hold about you and give you a copy;
• correct it;
• delete it;
• limit how we use it;
• send it to you or another company in a common format;
• stop using it where we rely on our legitimate interest.

Write to hello@sitesforphysicians.com. We will reply within one month.

You can also complain to a data protection authority. Ours is the Czech Office for Personal Data Protection (Úřad pro ochranu osobních údajů).

Changes

If we change how we handle your information, we will update this page and the date at the top.